Cub Pharmacy Residency Candidates and Active Resident General Policies and Information

Sick Days
In the event that you are sick, please notify your clinical preceptor. You will also need to notify the preceptor and place (college, pharmacy site) of that day’s learning activity. Any obligations (patient care appointments, presentations, health fairs, etc.) may require you finding coverage or delegating that responsibility. Appropriate make-up opportunities or excused absences will be discussed with your clinical preceptor upon your return. In the event that you are sick on a scheduled staffing day, follow banner procedures to ensure the store is adequately covered.

Residents receive ten vacation days to use during the residency year. Vacation requests are due to the respective clinical preceptor by August 1st. Requests for changes to vacation schedules should be emailed to your clinical preceptor for approval. Vacation is tracked via an internal system. Outlook Out of Office Assistant should be used on days when you will be out of the office. The message should state your return date as well as the name and telephone number of an emergency contact. In most instances, the emergency contact should be the respective clinical preceptor. The contact person should be made aware that they will be listed in your Out of Office response.

Residents receive time off with pay for six national holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, then the preceding Friday is the paid holiday. If the holiday falls on a Sunday, then the following Monday is the paid holiday. Any additional days the resident would like to take off around holidays would need to be requested as vacation days.

Duty Hours
The resident shall not work more than 80 hours per week averaged over 4 weeks as defined by the ASHP duty hour requirements. • Duty hours will include time spent at the residency site as well as time spent on residency-related activities outside of the residency site. This includes time spent at the University, outside clinics and any volunteer activities.

Moonlighting as a pharmacist at other Cub Pharmacies during the residency year shall be allowed at the discretion of the residency director under the conditions below:
  • Moonlighting shifts will be scheduled by working with the scheduler for Cub Pharmacies and will be tracked in Schedule 360.
  • Resident may not work more than one 9 hour moonlighting shift per week.
  • The resident shall be licensed in the state where he or she is moonlighting
  • Moonlighting shifts before the end of Quarter 1 must be approved by the director/preceptor in advance.
  • The resident is currently meeting the requirements of the Graduation & Dismissal Policy.
  • At each biweekly meeting, resident, preceptor, director and pharmacy manager will review moonlighting hours worked in previous two weeks and discuss how they are impacting ability to achieve residency goals and objectives.
  • Moonlighting hours will not put the resident over the limit of 80 duty hours worked per week.
  • Moonlighting outside of Cub Pharmacies during the residency year will not be allowed.

Dress Code
Careful judgment and good taste in choosing attire is always important. Corporate Dress Code Policy should be referred to. Residents are expected to dress professionally in the pharmacy, at corporate offices and during external events, such as health fairs, immunization clinics or recruiting events. Whenever involved in patient care activities, residents are required to wear a clean, pressed white lab-coat with a pharmacy name badge. When in doubt about proper or required attire, please consult with the respective clinical preceptor and the Corporate Dress Code Policy.

  • Business dress is characterized by a suit or sport coat and coordinated slacks, dress shirt, tie, dress shoes and dress socks for men. For women, business dress also includes a business suit or business dress and jacket for women.
  • Business casual dress is characterized by men’s shirts with collars (tie not necessary), blouses, sweaters, polo shirts, casual slacks including khakis or chinos, skirts and loafers, dress boots or dress sandals (with nylons).
  • Casual days you can wear jeans and more “weekend-casual” clothing, although clothing must still be appropriate for the workplace.

Pharmacy Site: Men should wear dress shirts with ties, slacks, and dress shoes. Women may wear blouses, tops, slacks, skirts, and dress shoes. All shoes must be closed-toe shoes. Unprofessional attire may include: low-cut tops, capri pants, skirts above the knee, jeans, ripped clothing, sheer clothing and t-shirts, among others. Residents are required to wear clean, white pressed lab-coats with a pharmacy name badge all times they are in the pharmacy.

Off-Site Patient Care Events: Residents should dress as they would at their pharmacy site when participating in health fairs, immunization clinics or other off-site patient care events. This includes not only following the pharmacy site dress code but also wearing clean, white, pressed lab-coats with a pharmacy name badge.

University Events: Follow the University’s dress code when working from the College of Pharmacy or University-affiliated clinics. University-issued lab coats may be required for ambulatory clinic rotations and other university activities. Residents should refer to the university guidelines or specific clinic’s preceptor. For lectures and other in-class presentations, business dress is advised where appropriate.

Recruiting Events: Business dress is required for recruiting events, including College of Pharmacy recruiting, ASHP Midyear meeting, and APhA Annual Meeting.

Corporate Office: Jeans are permitted on most days in the office. Appropriate dress code is required for meetings in the office.

Corporate Meetings: Dress for corporate events may be business or business casual. Please review the invitation for more information. Contact the respective clinical preceptor if you are unsure of the dress code.

All air travel and hotels will be arranged by residency director and/or clinical preceptor, unless otherwise directed. Mileage is reimbursed at the current Cub Pharmacy rate for miles above your normal commute. Mileage can be submitted using Concur.

Submitting Mileage: Residents can submit mileage for travel beyond their usual work locations. Usual locations are defined as the residency site, clinic locations, the University and the corporate office.

When traveling outside of the usual work locations (per Cub travel policy, over a minimum of 10 miles one way) residents will use the greater of the round-trip distances (residency site vs. University vs. corporate office) as their base for calculating reimbursement.

Residents will use Concur for all work-related expenses. All expenses must be approved by the residency director and/or primary preceptor. All expenses should follow the Cub Pharmacy Travel & Expense Policy. Expenses must be reported by the end of the week in which the expense was incurred.

Office Information
Your space in the office is a shared area. Remember to be respectful of your surrounding neighbors by keeping your voice at a normal volume and your area clean. If you need to hold a meeting, please schedule a conference room to avoid distracting your co-workers. This space is a cubicle that is adjacent to several others within the area used by Cub Pharmacy personnel. You should wear your name badge at all times when in the building.

Hours of Operations: The building is open Mon-Fri 7:30am-4:30pm. You will have a name badge that grants you access to the building at all times

Address: 421 Third St. S, Stillwater, MN 55082

Office Supplies
Each resident will be supplied with a laptop for residency use. The laptop is for use during the residency year and must be returned to the residency director on or before the last day of the residency.

Double sided printing is encouraged to save paper. Large print requests should be directed to the print shop as an expense to the appropriate cost center. Please work with the clinical preceptor as needed.

Printer: Your clinical preceptor/director can assist you with setting up your printer for the office. Sign up for Email Email savings right to your inbox!